Staff & instructors
Your team organises itself, you keep the overview
Instructors see their schedule, swap classes directly in the system and maintain their own availability. You set the pay and the roles, avoo does the maths and keeps things protected.
What team management takes off your hands
Cover, pay and access run in one system instead of in messages and spreadsheets.
Cover without a phone chain
Classes without an instructor go into the open pool, and available colleagues take them on themselves. Instructors propose swaps directly in the system.
Pay that calculates itself
You set compensation rules per activity, appointment or workshop. avoo turns them into a pay overview for each instructor.
Everyone sees what they need
Roles and permissions decide who sees and may do what. The team works in its own area, not in your whole Backoffice.
All features for staff and instructors
This is what team management contains, and every feature is included in the base licence.
Instructor dashboard
Their own area with schedule, attendee lists and check-in, instructors manage themselves.
Open pool for open classes
Classes without a fixed instructor go into the pool; available colleagues pick them up themselves.
Class swaps
Propose a swap in the system and accept it with one click, with an audit log instead of five messages.
Availability & absences
Weekly availability, one-off exceptions and absences are maintained by the instructors themselves.
Pay & payroll
Pay rules per activity/appointment/workshop, an automatically calculated pay overview per instructor.
Time tracking / clock-in
Clock in/out/break, working-time overview and correction requests for staff.
Roles & permissions
Granular, role-based access, you decide who sees and can do what.
How you work with your team
From access to payroll, in five steps.
You assign the role.
You decide who sees and may edit which areas, and instructors get their own area.
Instructors maintain their availability.
They enter their weekly availability, one-off exceptions and absences themselves.
A class without an instructor goes into the open pool.
Available colleagues take the class on themselves, so you do not have to chase anyone by phone.
A swap is agreed in the system.
One person proposes the swap, the other accepts it with one click, and an audit log records what happened.
Pay and working time are calculated.
Your compensation rules produce the pay overview, and staff clock in, out and for breaks.
Frequently asked questions about staff and instructors
Do instructors get their own access?
- Yes. The instructor dashboard shows the schedule, participant lists and check-in, and instructors manage themselves there.
What is the open pool?
- The open pool collects classes without a fixed instructor. Available colleagues take them on themselves.
How does a class swap work?
- One person proposes the swap in the system, the other accepts it with one click. An audit log records the process instead of five messages.
How is pay calculated?
- You set compensation rules per activity, appointment or workshop. avoo automatically calculates the pay overview for each instructor from them.
Can the team record its working time?
- Yes. Staff clock in, out and for breaks and see their working-time overview. Corrections go through a request.
Who maintains availability and absences?
- The instructors do, themselves: weekly availability, one-off exceptions and absences.
Can I control who sees what?
- Yes. Role-based access is granular, and you decide who sees and may edit which areas.
Give your team its own area
Set up your studio yourself and invite your instructors, without a sales call.